HWA RANG TRADITIONAL TAEKWON-DO CENTER

PRIVACY POLICY, SMS/TEXT MESSAGING POLICY 

Effective Date: September 22, 2026

Hwa Rang Traditional Taekwon-Do Center (“Hwa Rang,” “we,” “us,” or “our”) respects the privacy of our students, parents, families, prospective students, and website visitors.

This policy explains how we collect, use, protect, and share information when you visit our website, contact us, submit an inquiry, complete an online or social-media lead form, enroll in one of our programs, communicate with us by phone, email, or text message, attend an event, or otherwise interact with Hwa Rang Traditional Taekwon-Do Center.

By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.

1. INFORMATION WE COLLECT

We may collect personal information that you voluntarily provide to us, including:

Contact Information:
Name, telephone number, email address, mailing address, and other information necessary to respond to your inquiry or provide our services.

Student Information:
Student name, age, date of birth, parent or guardian information, emergency contact information, program interests, enrollment information, attendance information, and other information reasonably necessary to provide our programs.

Lead and Inquiry Information:
When you complete an inquiry or advertising form through our website, Facebook, Instagram, Meta, or another platform, we may receive information you voluntarily submit, including your name, telephone number, email address, program of interest, desired start time, goals, and responses to questions contained in the form.

Payment Information:
Payments may be processed through third-party payment processors. Hwa Rang does not store complete credit or debit card information when payment information is handled directly by a third-party payment processor.

Afterschool Program Information:
For participants in our afterschool program, we may collect school information, pickup and transportation information, authorized pickup information, emergency contacts, and other information reasonably necessary to safely provide the service.

Event and Program Information:
We may collect information necessary to register participants, process payments, communicate with participants, and administer testing events, seminars, camps, demonstrations, tournaments, special events, and other activities.

2. HOW WE USE YOUR INFORMATION

We may use information we collect to:

• Respond to questions and requests for information.

• Contact prospective students or parents regarding programs in which they have expressed interest.

• Help prospective students or families identify an appropriate Hwa Rang program.

• Schedule introductory visits, consultations, trial classes, appointments, or other requested services.

• Process registrations, memberships, and enrollments.

• Provide and administer martial arts classes, afterschool programs, camps, events, and other services.

• Provide afterschool transportation when applicable.

• Process payments and maintain appropriate business records.

• Communicate about schedules, classes, events, testing, enrollment, billing, transportation, closures, safety matters, and other operational information.

• Follow up with individuals who have requested information through our website, Facebook, Instagram, Meta advertisements, or other lead forms.

• Send communications for which the recipient has provided any legally required consent.

• Improve our programs, customer service, advertising, website, and business operations.

• Prevent fraud or misuse of our services.

• Comply with applicable legal, regulatory, accounting, and contractual requirements.

3. FACEBOOK, INSTAGRAM, META AND ONLINE LEAD FORMS

Hwa Rang Traditional Taekwon-Do Center may advertise programs and collect inquiries through Facebook, Instagram, Meta, our website, and other online platforms.

When you voluntarily submit a lead or inquiry form, the information you provide may be transmitted to Hwa Rang so that we can respond to your request.

This information may include your name, telephone number, email address, program of interest, whether you are looking for yourself or a family member, when you would like to begin, your goals, and other information you choose to provide.

Submitting an inquiry does not obligate you to enroll in a Hwa Rang program or make a purchase.

Information received through these forms will be handled in accordance with this Privacy Policy.

4. SMS/TEXT MESSAGING POLICY

Hwa Rang Traditional Taekwon-Do Center may offer the option to communicate by SMS/text message.

When you provide your mobile telephone number and expressly opt in to receive SMS/text messages, you consent to receive text messages from Hwa Rang Traditional Taekwon-Do Center at the mobile number you provided.

Depending on the consent you provide and your relationship with Hwa Rang, messages may include communications concerning:

• Your inquiry or request for information.

• Trial classes or introductory visits.

• Appointment confirmations and reminders.

• Program information.

• Enrollment.

• Class schedules and schedule changes.

• Afterschool program information.

• Events and testing.

• Account or service-related communications.

• Follow-up concerning services you requested.

• Promotional or marketing communications when you have provided the consent required for those messages.

Messages may be sent using automated technology where permitted.

Consent to receive marketing text messages is not a condition of purchasing any goods or services from Hwa Rang Traditional Taekwon-Do Center.

Message frequency may vary. Message and data rates may apply.

You may opt out of SMS/text messages at any time by replying STOP to a message.

After you reply STOP, you may receive a confirmation message. You will no longer receive messages covered by that opt-out unless you subsequently opt in again.

For assistance, reply HELP or contact Hwa Rang Traditional Taekwon-Do Center at 941-216-3251.

Wireless carriers are not responsible for delayed or undelivered messages.

5. MOBILE INFORMATION AND SMS CONSENT DATA

Hwa Rang Traditional Taekwon-Do Center does not sell or rent your mobile telephone number or SMS consent information.

Mobile information and SMS opt-in/consent information will not be shared with third parties or affiliates for their own marketing or promotional purposes.

We may disclose information to service providers that assist us in providing our messaging and business services, such as telecommunications providers, messaging platforms, automation providers, customer-management systems, and technology providers, but only as reasonably necessary for them to provide services on our behalf.

SMS consent is specific to the communications for which consent was provided and will be handled in accordance with applicable requirements.

6. EMAIL AND TELEPHONE COMMUNICATIONS

If you provide your telephone number or email address and request information from Hwa Rang, we may use that information to respond to your inquiry and communicate with you regarding the programs or services you requested.

Providing contact information through an inquiry form does not by itself obligate you to enroll or make a purchase.

Where additional consent is legally required for particular types of electronic or marketing communications, Hwa Rang will obtain that consent as required.

7. SERVICE PROVIDERS AND AUTOMATED SYSTEMS

We may use trusted third-party platforms and service providers to help us operate our business and respond to inquiries.

These may include:

• Website hosting providers.

• Payment processors.

• Customer relationship management systems.

• Lead-management systems.

• Automation platforms.

• Telecommunications and SMS providers.

• Email providers.

• Scheduling systems.

• Advertising platforms.

• Analytics providers.

• Other technology and business-service providers.

Information may be transferred between these systems when reasonably necessary to respond to an inquiry, provide requested services, administer an account, or operate Hwa Rang.

These service providers may receive information as reasonably necessary to perform services on our behalf or as otherwise permitted or required by law.

8. INFORMATION SHARING

Hwa Rang Traditional Taekwon-Do Center does not sell or rent your personal information.

We may share information with trusted service providers when reasonably necessary to operate our business and provide services.

We may also disclose information if reasonably necessary to:

• Comply with applicable laws or regulations.

• Respond to a valid court order, subpoena, governmental request, or other legal process.

• Protect the rights, safety, or property of Hwa Rang, our students, parents, staff, or others.

• Detect or prevent fraud, abuse, security problems, or unlawful activity.

• Enforce agreements or protect legitimate business interests.

As stated above, mobile telephone information and SMS consent information will not be shared with third parties or affiliates for their own marketing or promotional purposes.

9. DATA SECURITY

Hwa Rang takes reasonable administrative, physical, and technical measures designed to protect personal information.

Digital information may be maintained through password-protected or otherwise secured systems. Physical records containing personal information are maintained in locations accessible to authorized personnel where appropriate.

Online transactions may be handled by third-party providers using their respective security systems.

However, no electronic transmission, online system, or method of data storage can be guaranteed to be completely secure.

10. DATA RETENTION

We may retain personal information for as long as reasonably necessary to:

• Respond to inquiries.

• Provide requested services.

• Maintain enrollment and attendance records.

• Maintain transaction and accounting records.

• Meet contractual obligations.

• Resolve disputes.

• Protect Hwa Rang and its students and families.

• Comply with applicable legal or regulatory requirements.

• Operate our business.

Information that is no longer reasonably necessary may be deleted or securely disposed of, subject to applicable record-retention requirements.

11. YOUR PRIVACY CHOICES

You may contact Hwa Rang to request access to personal information we maintain about you, request correction of inaccurate information, or request deletion of information where applicable and legally permitted.

You may also request that we stop sending nonessential marketing communications.

For SMS/text messages, you may reply STOP to opt out.

Certain information may need to be retained for legitimate business, contractual, accounting, safety, dispute-resolution, or legal purposes.

12. CHILDREN'S PRIVACY

Hwa Rang offers programs designed for children and families.

Personal information concerning a minor should be submitted by, or with the authorization of, the child's parent or legal guardian.

We may collect information concerning minors when reasonably necessary to:

• Respond to a parent or guardian's inquiry.

• Enroll a child in a program.

• Provide martial arts instruction.

• Provide afterschool transportation and supervision.

• Provide camps or other programs.

• Maintain attendance records.

• Maintain emergency and safety information.

• Communicate with parents or guardians.

• Administer our programs.

We do not knowingly solicit personal information directly from children where parental or guardian consent is required by applicable law.

Parents or legal guardians who have questions regarding information concerning their child may contact us using the information provided below.

13. THIRD-PARTY WEBSITES AND SERVICES

Our website, advertisements, or communications may contain links to or interact with third-party websites and services.

Those third parties may have their own privacy policies and practices. Hwa Rang is not responsible for the privacy practices of third-party websites or services that we do not control.

We encourage users to review the privacy policies of third-party services they use.

14. CHANGES TO THIS POLICY

Hwa Rang Traditional Taekwon-Do Center may update this policy periodically to reflect changes in our programs, technology, service providers, business practices, or applicable requirements.

When this policy is updated, the revised version will be posted on our website and the effective date may be updated.

Continued use of our website or services after an update is subject to the policy then in effect.